The Clubhouse — Daily Planner
The Clubhouse Phoenixville
Date
Weather
CM today?
Blue Staff (3–5)
Green Staff (6–8)
Orange Staff (9–12)
CM Staff
Snack at 10:15Outside at picnic tables (weather permitting). No crumbs indoors.
Lunch at 12:00Picnic tables outside first. Cocina / Zen Den / Loft / Bookcase as rainy fallback.
Foam Pit — before mudRun foam pit BEFORE outdoor muddy play. Lock it after to stay sanitary.
Indoor spacesZen Den, Bookcase, Studio, Cocina → board games, crafts, bingo, charades, indoor lunch.
You set the tempBe the calmest person in the room. Regulated staff = regulated kids.
Today:
Snack + Lunch outside at picnic tables
Reading + Math pull-out for opted-in Green Group kids
Spaces — drag into schedule

Emergency

Allergy / medical alerts

Day notes

Blue Group (3–5) kids

Green Group (6–8) kids

Orange Group (9–12) kids

Schedule

Supplies to pull

Drag activities in — supplies auto-populate here
Staff reference

Non-negotiables

  1. Kids stay with their group. Not into the activity? Find something else in the space — but stay.
  2. Bathroom + water before outside. Whole group. Nobody goes back alone.
  3. Reset before moving. Give every kid a job. Make it fun. Staff cleans WITH kids.
  4. Close the door. Group in a room = door closed.
  5. Outdoor safety. Stay together. Headcount out + in. Parking lot awareness.

How we show up

Be IN the play

  • Fairy houses — hands in the mud
  • Craft bar — your project is on the table
  • Foam pit — you're jumping in
  • Barbies — you have one, she has a name

Kid struggling?

Do: Get low. "I see you're frustrated." Two choices.
Don't: Yell. Threaten. Shame. Force.

Don't want to participate?

Say: "That's okay. Bubbles or football? But we stay out here together."

Big feelings?

Say: "Tough moment. I'm right here."

What if...

Kid won't stop crying
Sit with them. "I'm right here." Don't rush. 10+ min → call Nicole. Don't isolate.
Kid hits another kid
Separate calmly. Tend hurt child first. "Hitting isn't safe. Let's breathe together."
Parent arrives early
Sign out the child. Check pickup list. Don't release without confirmation.
Rain starts mid-outdoor
Inside calmly. Move to craft bar or turf stations. Last block = movie + popcorn.
Kid refuses to stay with group
"You don't have to love this — but you stay with us. What can you do in this space?"
Two kids in conflict
Get low. Hear both. "You both feel strongly. Let's figure it out." No sides. No blame.

Rainy day backup

Craft barFoam pitFloor is lava dance party Obstacle course (turf)Board games + puzzlesCharades / Pictionary BingoFort buildingMovie + popcorn (last block only) LEGO group buildFreeze danceHide and seek

Before kids arrive (8:45 am)

End-of-day staff debrief

What went well?
What was hard?
Kids to flag?
What would you change?

Activities

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