THE CLUBHOUSE · PHOENIXVILLE, PA
Staff Check-In
We grow by seeing what's working and building on it. This is a conversation, not a report card.
Page 1: Nicole fills out before the meeting
1. What I saw specific, factual, no judgment
A specific moment I noticed: (what they did, said, what it looked like)
2. How they handled a hard moment skip if N/A
What they said or did:
3. Structure + flow did the block feel intentional?
4. My rating Nicole's eyes only — don't share this page
1 = needs coaching · 3 = meeting expectations · 5 = role model
Present + in the play
12345
Connection + warmth with kids
12345
Calm under pressure
12345
Structure + intentionality
12345
Before the meeting — what do I want to make sure I say?
Page 1 — Nicole's observation notes (do not share this page with staff)
Let's talk about how it's going
This is a conversation. We're on the same team. The goal is to grow together.
Page 2 — Go through this page together with the staff member
1. Check in start here — how are they doing as a person?
Ask: "How are you feeling about things here? What's been on your mind?"
Notes from their response:
2. What I saw that was great be specific — name the moment
Start with: "I watched you on [date] and here's what stood out to me..."
Strength #1:
Strength #2:
How they responded:
3. One thing to work on frame as building a skill, not fixing a problem
Say: "Here's something I think could make your time with kids even stronger..."
The area:
What I saw:
What to try instead:
How they responded:
4. Their goals let them own this — what do THEY want to work on?
Ask: "Is there anything you want to get better at? Anything you need from me?"
They want to work on:
They need from me:
5. What we agreed on both walk away with something concrete
They will:
I (Nicole) will:
Staff signature: ____________________________
Nicole signature: ____________________________
Page 2 — Reviewed together · Staff keeps a copy · Nicole keeps a copy